Code of Ethics
This document, denominated Code of Ethics (hereinafter also the "Code") expresses the ethical commitment and responsibility in the pursuit of business activities and execution of company operations assumed by the personnel of Interpump Group S.p.A. (hereinafter also "Interpump" or the "Company"), whether they are directors, employees, or otherwise persons working with the company, and by all persons who occupy positions, also on a de facto basis, of representation, administration, management or control of the company or of its organisational units. With regard to collaborators and consultants who work with the company, and all other third parties, signing of the present Code or an excerpt from the Code, or, anyway, adherence to the provisions and principles contained in the Code, is an essential precondition for the signing of contracts of any nature between the company and said parties; the provisions thus signed or otherwise approved also by tacit consent constitute a substantial and integral part of such contracts. In sum, the Code of Ethics constitutes the set of values pursued by the company in the daily conduct of its business activities. The present Code is drawn up pursuant also to the terms and conditions of Italian legislative decree D.Lgs. 231/2001.
INTERPUMP MISSION STATEMENT
Interpump strives to pursue excellence in its operations through the application of innovation and quality. Innovation is a permanent goal of Interpump personnel and is the result of constant, scientific, and detailed research performed on materials, techniques, and products, conducted with the aid of the very latest equipment available in the art field. Quality permeates throughout all activities of Interpump; the starting conditions for quality are the meticulous, methodical and constant control and verification of each phase of the life of the company, in each step of the production process, from the purchase of raw materials through to the completion of the finished product. The quality of Interpump is the result of a culture that is shared and diffused throughout the company, and is reflected in the manufacture of efficient products that are of straightforward and intuitive use, guaranteed, able to meet the very latest requirements in their sector, and limit consumption in the utmost respect of their users and the environment.
APPROACH TOWARDS STAKEHOLDERS
Interpump aspires to maintaining and developing relations of trust with its stakeholders, construed as the categories of individuals, groups, or institutions whose contribution is an essential ingredient in achieving the mission of Interpump and that hold substantial interests in the sphere of activities of the Group. The term stakeholders therefore includes parties who make investments connected with the activities of Interpump, shareholders, employees and contractors, customers, suppliers, and business partners in general.
Unethical conduct in the pursuit of business activities compromises the relationship of trust between Interpump and its stakeholders. Conduct in which any single individual, group, or organisation attempts to appropriate for themselves the benefits of the collaboration of others by exploiting positions of power is considered to be unethical and may lead to the emergence of hostile attitudes towards the company.
OBJECTIVES OF THE CODE OF ETHICS
A good reputation is an essential intangible resource. A good reputation outside the company stimulates investment by shareholders, loyalty of customers, attraction of the best human resources, the tranquillity of suppliers, and announces the company's reliability in relation to creditors. The Code of Ethics is aimed at achieving a management style that draws inspiration from criteria of ethical conduct, professional integrity and economic efficiency in internal relations (top management, management, employees) and external relations (company and the market), with the goal of promoting unequivocally high standards of conduct and the inevitable economic benefits arising from the consolidation of the company's good name.
SCOPE OF APPLICATION
The Code of Ethics is applicable to Interpump and it is consequently binding on the conduct of all its personnel (directors, statutory auditors, employees and external collaborators). The Code of Ethics is applicable in Italy and in all other countries, although with any local adjustments that may be necessary in consideration of the cultural, social, economic and regulatory diversities existing between the various countries in which Interpump conducts its business. Interpump undertakes to disseminate the Code of Ethics among external collaborators of the company, including those who hold discontinuous or temporary relations with the Company, and to demand from said parties compliance with the obligations of the Code in the execution of their activities, and the adoption of initiatives of an internal nature such that are necessary in the event of refusal by third parties to comply with the Code or in the case of omitted or partial execution of the commitment assumed of observing the provisions set down in the Code.
2. GENERAL PRINCIPLES
The Code constitutes a set of principles whose observance is of fundamental importance in relation to the regular operation, managerial reliability, and corporate image of Interpump. These principles form a benchmark for operations, conduct, and relations within and outside the company.
In decisions that impact on relations with stakeholders (the choice of customers to serve, relations with shareholders, management of personnel or the organisation of work, selection and management of suppliers, relations with the surrounding community and the institutions that represent its interests), Interpump will strive to avoid all types of discrimination based on the age, gender, sexual orientation, health, race, nationality, political views, or religion of its counter parties.
In the framework of their professional activity, Interpump's collaborators are required to comply diligently with current and locally applicable statutory laws, the Code of Ethics, and internal regulations. Pursuit of the interest and/or anyway the perceived advantage of Interpump shall never justify any form of dishonest conduct.
In the pursuit of any activity, Interpump's collaborators are required to adopt ethical conduct inspired by the principles of fairness, transparency and professionalism. Interpump's collaborators must therefore avoid any whatsoever type of conflict between their personal interests, even indirect, and the interests of Interpump.
Interpump ensures confidentiality of the information, documents, studies, initiatives, projects and contracts in its possession, implementing measures designed to protect said information and prevent access to it by unauthorised persons, and abstains from using confidential data except in the presence of express and informed authorisation and actions performed in full compliance with statutory legislation. Moreover, Interpump's collaborators are required to refrain from utilising confidential information for purposes that are not connected with the execution of their duties, as in the case of insider trading, for example.
RELATIONS WITH SHAREHOLDERS
Interpump is committed to generating medium and long-term value for its shareholders, with the aim of assuring high yields through time thanks to the management of the business in a profitable and responsible manner. This is a guideline principle in the management of Interpump. Interpump promotes criteria of fairness, clarity, and equal access to information by means of the conduct described in the "Internal Dealing" procedures or Interpump Group S.p.A. in regard to market disclosure requirements and trading of the financial instruments issued.
VALUE OF HUMAN RESOURCES
Interpump's personnel constitute an indispensable factor for the success of the company. For this reason, Interpump protects and promotes the value of its human resources with the aim of improving and increasing the know-how and the competitiveness of the skills associated with each member of personnel. Interpump guarantees the physical and moral integrity of its personnel, together with working conditions that are respectful of individual personal dignity and safe, healthy workplaces. For this reason, requests or threats aimed at inciting persons to act in an unlawful manner or in a manner that is in violation of the Code of Ethics, will not be tolerated.
FAIRNESS OF AUTHORITY
In entering into and managing contractual relations that imply the creation of hierarchical relationships, particularly with regard to labour relations, Interpump undertakes to use its best efforts to ensure that authority is applied in a fair and just manner, avoiding all forms of abuse or misuse. In particular, Interpump guarantees that persons in a position of authority shall not engage in the abuse of power in relation to their subordinates, nor infringe the dignity and independence of the company's personnel, and that choices relating to work organisation are such as to empower and respect the integrity of its personnel.
Each recipient of the Code of Ethics performs his or her work activities with due diligence, efficiency, and fairness, using the instruments and time at his or her disposal in the best possible manner and assuming full responsibility in relation to his or her duties.
Interpump undertakes to inform its personnel of the provisions and application of the Code of Ethics, instructing them to comply with the Code. Specifically, Interpump is responsible for distributing the Code among the intended recipients, for the interpretation and clarification of the provisions of the Code, for checking effective compliance with the Code, and for updating the provisions in relation to any new requirements that may emerge on a time-by- time basis.
3. INTERNAL CONTROL
Within the framework of the Board of Directors of Interpump - in compliance with the regulations contained in the Code of Conduct for listed companies issued by Borsa Italiana S.p.A. - a specific Audit and Risk Committee has been set up with consultative and propositional functions and having the specific tasks of:
- Assisting the Board of Directors
- In establishing the guidelines of the internal control system in such a way that the principal risks faced by the issuer and its subsidiaries are identified correctly and adequately measured, managed and monitored, also determining criteria of compatibility of said risks with the sound and correct management of the company;
- Describing, in the corporate governance
- Report, the essential elements of the internal control system, expressing its evaluation of the overall adequacy of said internal control system;
- Assessing, together with the manager responsible for drafting company accounting documents and the auditors, the suitability of the accounting principles utilised and their compatibility for the purposes of drafting the consolidated financial statements;
- On the request of the specifically assigned executive director, expressing opinions with regard to specific aspects concerning the identification of the principal risks to which the company is subject and the design, implementation, and management of the internal control system;
- Assessing the operative plan prepared by the internal control officers and their periodic reports;
- Carrying out additional tasks of a consultative nature such as may be assigned to it by the Board of Directors, especially with regard to interests of the directors and transactions carried out with related parties;
- Reporting to the Board of Directors, at least once every six months, at the time of approval of the financial statements and the interim report, concerning the activity performed and the adequacy of the internal control system.
With regard to internal control, Interpump adopts specific systems designed to:
- Ensure the adequacy of the various company processes in terms of practical effectiveness, efficiency, and economic viability;
- Guarantee the reliability and accuracy of the accounting entries and the assets of the company;
- Ensure the conformity of operative actions in relation to internal and external regulations;
- Guarantee the traceability of processes and the filing of documentation;
- Guarantee the proper allocation of powers and compliance with the principles underlying the segregation of duties.
Each company in the Interpump Group has its own internal control system regulating the checks that the company carries out in relation to its own processes, which are the primary responsibility of the operational management team; said checks are considered to be an integral part of all company processes. For the purposes of identifying and limiting company risks, an Internal Auditing function has been set up with the role of checking, through the monitoring of the controls performed by each company, the adequacy and functionality of the internal control system, and proposing to top management the implementation of an appropriate plan of action designed to mitigate the exposure to corporate risks that come to light at the time of auditing. The head of Internal Auditing is not hierarchically dependent on any of the heads of the operative areas, reporting instead on a regular basis in relation to the duties performed to the Chief Executive Officer of Interpump, to the Audit and Risk Committee, and to the Board of Statutory Auditors.
4. CRITERIA OF CONDUCT
CRITERIA OF CONDUCT IN RELATIONS WITH SHAREHOLDERS
4.1 CORPORATE GOVERNANCE
Interpump adopts a system of corporate governance – in compliance with the requirements of the law and CONSOB directives – that is also in conformity with the contents of the Code of Conduct promoted by Borsa Italiana S.p.A. The Interpump corporate governance system is transparent and is communicated to corporate stakeholders also by publishing, on the corporate website, the "Report on Corporate Governance" to which you are invited to refer. The foregoing document is updated each year at the time of the Board of Directors' meeting convened for the approval of the consolidated financial statements.
4.2 TRANSPARENCY TOWARDS THE MARKET
Interpump pursues its mission ensuring the complete transparency of the choices made. Interpump therefore supplies all the information necessary to ensure that decisions made by investors are based on the actual strategic policies of the company, its performance and the returns forecast in relation to capital employed. All the financial information of Interpump is distinguished not merely by its full compliance with all applicable legislative provisions, but also by the numerous meetings with the financial community held in the main sites of the company worldwide, the conference calls held at the time of major events in the life of the company, and the constant updating of the information available on the corporate website, in such a way as to guarantee the uniformity of information supplied to institutional investors and minority shareholders. The strategy and policy of information are transparent and publicly disclosed by means of the publication on the corporate website of the previously cited "Internal Dealing procedures" to which you are invited to refer.
CRITERIA OF CONDUCT IN RELATIONS WITH PERSONNEL
4.3 RECRUITMENT OF PERSONNEL
The evaluation of personnel to be hired is performed, in accordance with the procedures adopted by the company, on the basis of the correspondence of the professional profiles of job candidates with the requirements of the company, in compliance with the principles of equal opportunities for all the parties in question. The information requested is strictly connected to the checking of the aspects envisaged by the professional, psychological, and aptitudinal profile, in the respect of the private sphere and the personal opinions of the candidate in question.
Interpump guarantees the application of equal employment opportunities, taking all the necessary action to avoid any form of discrimination on the basis of race, skin colour, gender, creed, nationality, and age.
Interpump does not tolerate any kind of irregular work and in particular the Company does not employ, neither directly nor indirectly, citizens of third countries whose residence permit is not regular. Interpump undertakes not to award any advantage to candidates recommended by third parties, particularly third parties connected with the Public Administration or customers of the company. In the case of recommendations of candidates to function heads, or to employees, by parties who are members of the Public Administration, immediate notification will be forwarded to the Regulatory Body, which will proceed to carry out all the checks it deems necessary. If the candidates recommended by the foregoing parties should be suitable to fill a position in the company, hiring of said candidates must be anyway authorised beforehand in writing by the Regulatory Body.
4.4 MANAGEMENT OF PERSONNEL
Company managers and supervisors are responsible for ensuring the observance of the principles of equal opportunities also in the administration of work relations, in maintaining the workplace free of discriminatory attitudes and conduct, and in the prompt identification and resolution of any related problems. Each person in a position of responsibility is required to make optimum use of the working hours of his or her subordinates by requesting activities that are consistent with the duties of each person and with the work organisation plans. The request, in deference to a hierarchical superior, for personal favours or any whatsoever behaviour that could be construed as a violation of this Code of Ethics shall be considered to be an abuse of the authority vested in the person responsible for such actions.
Interpump promotes the maximum participation of personnel in the execution of work activities, also arranging initiatives for participation and discussion and making of decisions that are functional to the achievement of the corporate goals. Willingness to listen to different viewpoints, compatibly with the professional requirements of the company, allows persons in a position of responsibility to reach their final decisions; in this context members of personnel are anyway expected to apply their best efforts in assisting with the implementation of the informed decisions that are taken by their superiors.
4.5 HEALTH AND SAFETY
Interpump undertakes to disseminate and consolidate a culture of safety, developing the awareness of risks and the observance of the regulations in force, and promoting responsible behaviour among all personnel; moreover, it shall apply its best efforts to protect, primarily with preventive actions, the health and safety of its workers and the interests of the other stakeholders of the company. It is the goal of Interpump to protect its human resources, assets, and capital, by constantly seeking out the necessary synergies, not merely within the confines of the company but also through the development of proactive relations with its suppliers and with the companies and customers involved. For this purpose Interpump performs actions of a technical and organisational nature through:
- Constant analysis of risk levels, the criticality of processes, and the resources to be safeguarded;
- Constant improvement in the preventive actions;
- Timely preparation/updating of the necessary measures and methods;
- The adoption of best practice technologies;
- Constant monitoring and updating of working methods;
- The use of training and communication initiatives wherever appropriate. Interpump, in compliance with safety regulations, inspires its conduct to the follow principles:
- Removal of risks and, when not possible, their reduction to a minimum;
- Assessment of risks that cannot be removed;
- Reduction of risks from their source;
- Replace what is dangerous with what is not dangerous or is less dangerous;
- Respect for ergonomics principles in the design of workplaces, in the choice of work equipment, working method and method of production especially to reduce the monotonous and repetitive jobs and the risk of these works on health;
- Consider the technical progress;
- Schedule the prevention, aiming at a coherent system that combines the technique, the work organization, the work conditions, the social relations and the factors effect on the work place;
- Advantage collective security over single security;
- Provide the workers with adequate instructions
The company follows such principles to undertake the necessary actions to safeguard the health and safety of its workers, including the activities of prevention of professional risks, of information and communication and the arrangement of the organization and of the necessary means. The whole company, both at the top and at operational levels, when decisions have to be taken and choices have to be made, and, subsequently, when they have to be enforced, is compliant with these principles.
4.6 PROTECTION OF PERSONAL INTEGRITY AND DIGNITY
Interpump undertakes to protect the moral integrity of its personnel by ensuring entitlement to working conditions that are respectful of personal dignity. It therefore safeguards workers from acts of psychological abuse and takes action against any attitudes or forms of conduct that are discriminatory or damaging to the individual, his or her personal beliefs and preferences (for example, without limitation, insults, threats, isolation or intrusiveness, blocking of career advancements).
Sexual harassment and all types of conduct or verbalisation that may be offensive to the individual will not be tolerated. Any collaborator of Interpump Group who considers he or she has been a victim of harassment or intimidation, or who has suffered discrimination for reasons related to age, gender, sexual orientation, race, health, nationality, political opinions or religious beliefs, is encouraged to inform the Regulatory Body of such occurrences so that the appropriate steps can be taken to establish whether the Code of Ethics has been effectively violated. In this context, disparity between co-workers shall not constitute a matter of discrimination when such disparity is justified or justifiable on the basis of objective criteria.
4.7 CONFIDENTIALITY AND PRIVACY
The information, data, and knowledge acquired, processed, and managed by company employees during the normal course of their working activities must remain strictly confidential and be suitably protected. Such information cannot be utilised, disclosed, or disseminated, either within the Interpump or outside the company, except in full compliance with the provisions of the applicable legislation and the relevant company procedures. Confidential information to be interpreted as the sole property of Interpump, includes, by way of example and without limitation:
- Company strategic, economic/financial, accounting, commercial, management, and operational plans;
- Projects and investments;
- Data relative to personnel such as absences, attendance, holidays, sickness, and salaries; company parameters of performance and productivity;
- Company agreements, commercial agreements and contracts, company documents;
- Know-how concerning the production, development and marketing of products, services, processes, and patents;
- Accounting, financial, and economic data, before such information is publicly disclosed; company manuals;
- Supplier, customer and employee databases.
The personnel of Interpump must anyway keep confidential all other information that comes to their attention, the diffusion of which might result in prejudice for Interpump.
In dealing with such data and information Interpump personnel must adopt the maximum attention and confidentiality, avoiding any form of conduct that might lead to the implicit disclosure of information that is the property of the company and has not yet been published, either in respect of colleagues or other parties.
In relation to the stock exchange quotation of Interpump, the company employees, if solicited with requests for confidential company data and information from external parties such as friends, private individuals, journalists, financial analysts, and investors, must refrain from providing any information, either directly or indirectly, limiting their response to inviting the person requesting the information to address the request to the competent company function.
4.8 RECORDING AND DISSEMINATION OF INFORMATION
In the execution of their work and in the framework of their competences and responsibilities, the personnel of Interpump must record and process data and information in an accurate, precise, and comprehensive manner.
The company's accounting, economic, and financial registrations and entries must be based on these values, reflecting exactly the situation that is described in the supporting documentation.
Accounting records and economic and financial information cannot be transmitted or disclosed to third parties without the prior authorisation of the competent company function. For this purpose the company has implemented and maintains in an active and updated condition, by means of its internal structure that governs its information systems, the functionalities of the operating systems and company applications designed to prevent unauthorised disclosures and distortion of corporate data and information.
Employees who become aware of possible omissions, falsifications, misrepresentations, or alterations of the accounting registrations and/or associated documents are required to inform their direct superior and the Regulatory Body immediately.
4.9 CONFLICT OF INTEREST
All personnel of Interpump must avoid situations in which possible conflicts of interest may emerge and must also abstain from seeking to gain personal advantage from business opportunities that come to their attention during the course of their professional duties. By way of example and without limitation, conflicts of interest may emerge in the following situations:
- A person occupying a top management role (Chief Executive Officer, director, function head) while having economic interests with suppliers, customers, or competitors (possession of shares, professional offices, etc.) Also through family members up to and including the fourth degree of relationship;
- The assumption of responsibility for relations with suppliers while performing work activities, also through family members up to and including the fourth degree of relationship, on behalf of suppliers;
- Acceptance of cash or favours from persons or companies that are in, or that are striving to enter into, business relations with Interpump;
- Disclosure to third parties of any confidential information that may have come to their attention during the execution of their duties, or using such information for their own personal gain.
If even an apparent conflict of interest should occur and in all cases subject to major matters of personal interest, the employee or collaborator in question is required to inform his or her superior, who will inform the Regulatory Body, which will assess the effective presence of a conflict of interest on a case-by-case basis with the aid of the Audit and Risk Committee. The collaborator in question is also required to provide information concerning the activities performed outside working hours in the event that these might appear to be in conflict with the interests of Interpump.
4.10 DIRECTORS' INTERESTS
If a director has an interest of his or her own or in relation to third parties in a specific operation of the company, said director must inform the other directors and the Board of Statutory Auditors, specifying the nature, terms, origin, and magnitude of said interest. If the person in question is the Chief Executive Officer, he or she must also refrain from performing the operation in question. If the person in question is a sole director, he or she must disclose the relative situation at the first shareholders' meeting to be held after said potential conflict of interest arises. In the foregoing cases the deliberation of the Board of Directors shall adequately motivate the reasons and interest for the company in relation to the operation in question, also providing prompt notification to the Regulatory Body.
4.11 PROTECTING THE CORPORATE EQUITY AND RESPECTING IT POLICIES
All personnel are required to apply the utmost diligence in protecting company property through the adoption of responsible forms of conduct in line with the provisions of the operative instructions that govern the use of such property. In particular, each collaborator must:
- Use the property assigned to him or her in a scrupulous and responsible manner;
- Avoid all forms of improper use of company property that could result in damage, injury, or degradation of efficiency, or that are anyway in conflict with the interests of the company.
All personnel are responsible for the protection of the resources assigned to them and are required to inform their direct superior promptly of any threats or events that are potentially harmful for the Company. The protection and preservation of such property and assets constitutes a fundamental value for safeguarding the interests of the company and it is the responsibility of workers (in the execution of the company activities) not only to protect such property and assets, but also to prevent their fraudulent or improper use. Employees are entitled to use company property exclusively for the execution of company activities or the purposes authorised by the relevant company functions.
Interpump reserves the right to prevent nonconforming uses of its property by the adoption of accounting systems, financial audit reporting systems, and risk prevention and analysis systems, in strict compliance with the provisions of statutory legislation (laws concerning privacy, statute of workers, etc.).
With regard to software applications, all employees are required to:
- Scrupulously adopt the provisions of company security policies in order to preserve the functionality and generally protect the company information systems; refrain from sending threatening or offensive e-mails,
- Refrain from using coarse language, refrain from making inappropriate comments that are potentially offensive to persons and/or damaging to the company's image;
- Refrain from accessing internet sites with indecent or offensive contents.
Collaborators must also refrain from disclosing any passwords or access codes. Each collaborator also undertakes not to access other people’s computer systems without the necessary authorisation and not to assume a behaviour that may in any way destroy or damage computer systems or information. In general each collaborator is in any case obliged to respect the principles of fairness, integrity, appropriateness and confidentiality while using IT applications, in compliance with the specific policy adopted by the Company. Therefore, any behaviour must be avoided that in any way, even if only potentially, may imply a violation of the policy adopted by the Company and applicable provisions.
CRITERIA OF CONDUCT IN THE PURSUIT OF BUSINESS ACTIVITIES
4.12 GENERAL PROVISIONS
The business activities with third parties are kept only by persons in charge of the aforesaid activities pursuant to the organization chart of the Company, service orders or proxies.
In their business relations with third parties, the personnel of Interpump are required to adopt ethical and law-abiding conduct inspired by values of the utmost fairness, transparency and integrity.
In commercial or promotional relations and initiatives the following are prohibited: practices and conduct of an illegal or collusive nature, or even potentially illegal or collusive, illicit payments, attempted bribery, favouritism, solicitations made either directly or through third parties for personal benefits and career advancement for self or for others such that are in conflict with the law, regulations and/or standards that are the subject of this Code of Ethics. The aforesaid prohibition includes the offer, directly or indirectly, of free services aimed to influence decisions or transactions.
The acquisition of information relative to third parties that is from public or private sources or from specialised institutions and/or organisations must be performed using methods that are allowed by the provisions of statutory legislation. If personnel are in a position in which they may receive confidential information, they must undertake to administrate such information with the utmost secrecy and confidentiality to avoid a situation arising wherein Interpump may stand accused of improper appropriation and use of said information.
4.13 ANTI-CORRUPTION PROGRAMME
Interpump firmly condemns all forms of public and/or private corruption, requesting each Group Company to implement all necessary actions designed to prevent corrupt practices in all their forms.
Interpump forbids any conduct, by whosoever, that involves promising or offering, directly or indirectly, money or other benefits to private persons, Public Officials and/or Public Service employees, whether local or foreign, that may result in an improper or illegal interest or advantage for Interpump or each Group Company. The above conduct is not allowed, neither if carried out directly by the Company or its corporate bodies or its employee, nor if carried out via persons that act on behalf of Interpump and/or each Group Company.
The persons appointed by Interpump and/or by each Group Company to manage any request made to or relationship with Public Administrations, whether local or foreign, must not for any reason attempt to influence their decisions in an improper manner. Furthermore, any conduct designed to improperly influence the outcome of criminal, civil and administrative proceedings is forbidden.
In pursuit of its policy to fight all forms of corruption, Interpump commits to carry out the following activities, among others:
- Dissemination of an anti- corruption culture within the Company and the Group;
- Evaluation of contractual counterparties;
- Adoption of communication and training programmes;
- Constant monitoring of the need, if any, to update procedures and systems.
All Companies within Interpump Group are required to adopt a suitable organisational model in order to:
- Manage and monitor activities relating to gratuities, donations and entertaining expenses;
- Manage and monitor the process of personnel selection, recruitment and evaluation;
- Control the processes aimed at preparing the separate and consolidated financial statements, ensuring their propriety and transparency;
- Guarantee the monitoring and traceability of cash flows;
- Guarantee the proper allocation of powers and respect for the principles underlying the segregation of duties in the management of each business process;
- Impose disciplinary penalties in the event of failure to comply with the required conduct;
- Guarantee the proper management of whistleblowing reports;
- Guarantee compliance with locally applicable regulations and the rules imposed at group level if these are stricter;
- Guarantee the traceability of processes and the filing of documentation.
4. 14 GIFTS AND BENEFITS
No form of gifts are permitted that can be interpreted as exceeding normal commercial practices or courtesy, or anyway given with the intention of receiving preferential treatment in the pursuit of any activity connected with the business of Interpump. In particular, it is forbidden to make any form of gift to Italian or foreign public officials or their families such that could influence their independent judgement or lead to the attainment of any whatsoever type of advantage. Furthermore it is not permitted to pay or offer to private third parties, directly or indirectly, payments, gifts and other benefits of any entity in order to influence or reward their official duties. In the same way it is not permitted to receive from private third parties, directly or indirectly, payments, gifts and other benefits of any entity in order to influence or reward an official duty.
This rule concerns both gifts that are promised or offered and gifts that are received, with the term gifts being construed to mean any whatsoever type of benefit. In sum, Interpump shall abstain from practices that are not allowed by the law, by good commercial practice, or by the codes of ethics - if their contents are known – of the companies or organisations with which the company entertains relations. On an entirely exceptional basis it may be admissible to accept exclusively gifts of a purely symbolic or personalised nature, provided that such gifts do not exceed € 100,00. In the same way the sole allowed gifts to third parties are those characterized with exiguity of value, and in any case not exceeding € 100,00, or aimed to promote the brand image of the Company. Anyway all the offered or received gifts – excluded the ones of reasonable value and therefore not exceeding € 100,00 – shall be adequately documented in order to allow the Regulatory body to carry out the proper inspections. Offers of monies to Interpump personnel by customers, suppliers, or third parties are illicit and the perpetrators of such actions are punishable in accordance with the articles of law.
Personnel of Interpump who receive gratuities or benefits not falling into the classification of permissible gratuities or benefits are required to notify the Regulatory Body of such a situation, which will evaluate the appropriateness of such a gift or gratuity and notify the sender of the relevant policies of Interpump.
4.15 RELATIONS WITH CUSTOMERS AND PRODUCT QUALITY
Interpump considers customer satisfaction as a factor of primary importance underpinning its success. Particular attention is awarded to understanding the needs of customers and preparing the solutions that are best fitted to meeting their requirements. Specifically, the strategy of Interpump consists in guaranteeing adequate quality standards of services/products offered on the basis of predetermined levels, and periodically monitoring the perceived level of quality.
4.16 RELATIONS WITH SUPPLIERS
Procurement processes are developed in consideration of the need to obtain the maximum competitive benefit for Interpump, the intention of granting equal opportunities for all suppliers, and in consideration of the principles of loyalty and impartiality.
In the choice of suppliers it is not permissible to exert undue pressure such as to favour one supplier rather than another and undermine the credibility and trust that the market places in the company in relation to the transparency and rigour of application of the law and company procedures.
4.17 RELATIONS WITH INSTITUTIONS
Relations with institutions are reserved exclusively to the specifically delegated company functions. Relations must be characterised by the maximum transparency, clarity, and integrity, and must be such as to avoid inducing the private or public institutional subjects with which the company has relations of various types into interpretations that are of an incomplete, false, ambiguous, or misleading nature.
Interpump undertakes to protect the environment, which is construed as a primary resource. Considering protection of the environment for the benefit of the community and future generations as an essential requirement, Interpump adopts the most suitable environment protection measures, promoting and planning the development of activities in accordance with said goal. To this end, Interpump undertakes to minimise the environmental and landscape impact of its activities in compliance with statutory legislation and the progress of scientific research and best practices in the field. Specifically, Interpump adopts a proactive approach to environmental challenges, by implementing policies aimed to a progressive reduction of direct and indirect impacts of its activities and the promotion of greater awareness and commitment to the environment, both locally (quality of ground, air and water of the territory in which it operates) and with reference to global challenges (climate change and biodiversity).
4.19 ECONOMIC RELATIONS WITH POLITICAL PARTIES, TRADE UNION ORGANISATIONS AND ASSOCIATIONS
Interpump does not fund Italian or foreign political parties, their representatives or candidates, and does not sponsor conventions or events whose scope is the dissemination of political propaganda. It also abstains from exerting any form of direct or indirect pressure on politicians (for example by the acceptance of recommendations for hiring of staff, consultancy contracts, etc.).
Interpump does not make contributions to organisations with which a conflict of interest may exist (trade unions for example).
4.20 RELATIONS WITH ANTITRUST AUTHORITIES AND REGULATORY BODIES
Interpump guarantees the full and scrupulous compliance with antitrust regulations and the rules of market regulatory bodies. Interpump does not withhold or delay the provision of information required by antitrust authorities and other regulatory entities in their inspection functions, and the company also collaborates proactively during the course of summary investigations.
4.21 SUBSIDIES AND LOANS
Grants, subsidies, or loans obtained from the European Union, the Italian Government, or any other Public Authority, even of modest value and/or amount, must be utilised for the purposes for which they were requested and disbursed.
Likewise, in the case of participation in publicly disclosed procedures, the recipients of the present Code shall operate in compliance with the law and best commercial practices, specifically refraining from taking action that might induce Public Administrations from acting in such a way as to unfairly benefit the company.
4.22 MASS MEDIA
Relations with the mass media are characterised by observance of the principle of the right of information. Communication to the periphery of data or information must be truthful, accurate, clear, transparent, respectful of the dignity and privacy of individuals, coordinated and coherent with the policies of Interpump. Information concerning Interpump disseminated to mass media may be disclosed only by the specifically delegated company functions, or with the permission of these latter, in compliance with the procedures set down herein.
4.23 ANTI MONEY LAUNDERING
In carrying out all the business relations and activities, neither the Company nor its employees shall, in any manner, or under any circumstances, be implicated in cases of money laundering, deriving from unlawful or criminal activities, whether internal or external. Before establishing relationships or executing contracts with suppliers and other partners, the Company and its employees must verify the moral integrity, the reputation and the good name of the counterpart. The Company undertakes to comply with all the national and international rules and provisions on money laundering.
Company’s goods or eventual parts or components obtained by disassembly of the same goods, manufactured and/or sold by the Company, are exclusively addressed to civil application and not to military application and therefore they deemed not to be manufactured and used unless in order to reach only the aims for which they have been properly manufactured. In particular, Interpump undertakes to comply with “dual use” export rules.
4.25 INTELLECTUAL PROPERTY
The Company protects own intellectual property rights, including patents, trademarks, industrial design rights and copyrights, and respects the strategy and policy adopted in order to protect these rights and the intellectual property rights of others.
Furthermore, Company policies don’t allowed the unauthorized copy of computer programs or papers or other works granted by copyrights. In particular, the Company respects the licence agreements relating to production and distribution of products and the contracts with software suppliers; the use of software and documentations must be compliant with aforesaid agreements.
4.26 COMPETITION AND CONTROLS ON EXPORT
All relationships with actual or potential competitors are characterized by fairness and honesty and, therefore the Company deprecates any practice that could be able to represent an unfair restriction in order to carry on trade or any other commercial activity.
The Company is committed to guaranteeing that all business activities are carried out in such way as not to branch international embargo laws and controls on exports in force, in any circumstance, in the countries where the Company operates.
4. 27 CRIME ORGANIZATION
The Company prohibits any conduct that is be able, also indirectly, to facilitate the realization of criminal organisation offense, both in domestic and foreign territory, and in particular the association with the sole purpose to carry out criminal activity and activity finalized for the illegal sale of weapons or drugs or stupefacient substance or any other activity able to be hindrance to the ordinary course of justice.
5. METHOD OF IMPLEMENTATION
5.1 DUTIES OF THE REGULATORY BODY WITH REGARD TO THE IMPLEMENTATION AND MONITORING OF THE CODE OF ETHICS
With regard to the Code of Ethics the Regulatory Body is responsible for the following:
- Making decisions in matters connected with violation of the Code;
- The issue of binding decisions with regard to the review of the most significant policies and procedures, with the aim of guaranteeing their coherence with the contents of the Code of Ethics;
- Periodic revision of the Code of Ethics; checking of the application and observance of the Code of Ethics through ethical auditing activities, comprising the identification and promotion of continuous improvement in terms of ethics within the context of the company, achieved through analysis and evaluation of ethical risk control processes; monitoring of initiatives geared towards disseminating awareness and understanding of the Code of Ethics.
Specifically, the aims are as follows:
- To guarantee the development of activities of ethical communication and training;
- To analyse proposals for revision of company policies and procedures having a significant impact on corporate ethics, and make proposals for solutions to be submitted before the audit and risk committee for approval;
- To receive and analyse reports of violation of the code of ethics;
- To propose to the board of directors any modifications and integrations to be made in respect of the code of ethics.
5.2 COMMUNICATION AND TRAINING
The Code of Ethics is brought to the attention of internal and external stakeholders by means of a programme of dedicated communication activities. With the purpose of ensuring the correct understanding of the Code of Ethics, the company management, with the assistance of the personnel function, prepares and implements, also on the basis of suggestions from the President of the Regulatory Body, a training programme aimed at diffusing awareness of ethical principles and rules. Such training initiatives are differentiated in accordance with the role and specific responsibilities of the personnel to whom they are addressed.
5.3 CONFLICT WITH THE CODE OF ETHICS
In the event in which even one of the provisions of the present Code should come into conflict with prescriptions contained in internal regulations or procedures, the Code shall prevail over any such prescriptions.
5.4 AMENDMENTS AND ADDITIONS TO THE CODE OF ETHICS
All amendments and additions to the Code, validated by the Regulatory Body, must be approved by the Board of Directors, after having heard the opinion of the Board of Statutory Auditors, and promptly disseminated to the personnel and external collaborators of Interpump.
5.5 MANAGEMENT OF REPORTS
Interpump adopts a policy to manage whistleblowing reports in accordance with the relevant national and international best practices, and in compliance with all current regulatory and legislative requirements.
The Company is committed to guaranteeing that all cases of non-compliance reported are made known to and managed by the competent corporate bodies. In the management of reported cases of non- compliance, Interpump makes reference to the following principles:
- Protection of both the person who made the whistleblowing report (the whistleblower) and the person reported from any form of retaliation;
- Evaluation and examination of the context of anonymous whistleblowing reports;
- Retention of data about the whistleblowing reports on specific electronic support, in areas subject to restricted access with specific authentication requirements.
Interpump requests each Group Company to apply the same principles.
Without prejudice to the above, Interpump Collaborators are required to report any cases of non- compliance that come to their attention in the performance of their activities to the Supervisory Body of Interpump Group S.p.A. at the following address (e-mail: firstname.lastname@example.org or “to the attention of the Supervisory Body of Interpump Group S.p.A. via E. Fermi, 25 - 42049 S. Ilario d’Enza, Reggio Emilia)
Full compliance with the Code of Ethics shall be considered to be an essential part of the contractual obligations assumed by employees, by external collaborators, by directors, and by persons having business relations with the company.
The obligation of employees and top management to comply with the Code of Ethics is added to the obligations of complying with general rules of loyalty, fairness, and execution of the terms of the employment contract in good faith, and is required also pursuant to the terms and effects of art. 2104 and 2105 of the Italian civil code.
Any violation of the rules of the Code of Ethics may be considered as a violation of the obligations arising under labour relations, with respect to the procedures provided for by art. 7 of Italian law no. 300 of 30 May 1970 (Workers Charter) entailing the consequences provided for by the employment contract and the law, including disciplinary action and/or severance of the employment contract, and may also lead to claims for compensation for damages arising from any such violation.
In relation to internal and external personnel, directors, and third parties, any violation of the rules of the Code of Ethics constitutes a serious violation of contractual obligations as defined by art. 1453 of the Italian Civil Code and shall automatically entail all the relative legal consequences, also in relation to termination of the contract and/or cancellation of any appointments that may have been made, and may also lead to claims for compensation for damages arising from any such violation.